The hall insurance went up. The season does not fit. The last meeting produced a mood — "we should all do more with less" — and no named line. The designer is still buying lumber as if the set budget is whole. The treasurer is waiting on a sentence they can write into the book.
A cut is a choice between things you would rather keep. If you cannot name both, you are not ready to vote. You are still grieving the season, which is allowed, and it is not a vote.
Name two lines
"I need A or B by Thursday 6pm: cut the second weekend of Our Town (saves the hall on those two nights) or cut the set budget to half of the current figure (the show still runs both weekends, simpler walls)." That is a decision.
"Find savings" is a topic. Topics produce twelve small pain points and no number.
Name the shape. If the board owns the budget, it is a decision. If you want a read from the director, that is an opinion, and the board still picks. Asking the cast to "weigh in" on a call they do not own is how people feel ignored after they wrote a paragraph.
Give the current state: the gap in one figure, the date money goes out, who has already spent against the line. Label assumptions. "Insurance is this figure" is a bill. "We will sell the second weekend anyway" is a read. If your assistant inferred ticket sales from last season, that inference is not a count.
Your lean: "I recommend cutting the second weekend. I keep both weekends if two board members will personally underwrite the gap." The second sentence is the disconfirmer.
Who votes
Write to the people who vote, one address at a time. The company email list is the announcement, after the book has a sentence.
They need no account. The mail is the product. They reply from the mail or the page. You approve the wording. The theatre's assistant does not cut a season as the board.
If two officers use different products, they still read one briefing.
No workbook file. Write the two lines and the figures. If the fuller sheet lives in the treasurer's folder, name the folder.
Do not put a private nickname in the package. Use the names on the board list.
What a sufficient vote is
"B." "A — I will not underwrite." One line. Say that is enough.
Then a default the company can live with. "If I do not hear by Thursday 6pm, we keep both weekends and I freeze set spending at the current remaining figure until we meet." A default that cancels a weekend on silence is a surprise to people who already invited family.
What this is not
It is not notes on the production. It is not a conversation about whether a person should have spent. A line is a line.
It is not a campaign. It is a season math problem. If the real question is whether this company should produce next year, that is a different motion, with its own sentence.
If your assistant already has the treasurer's note, let it draft the pair. You read the figures. Then the board can answer without another mood.